Have you ever wondered where the time goes during the working day? A few minutes here, a few there – when added up, they can have a huge impact on the efficiency of the entire team.

That's exactly why time tracking is becoming an important element of modern company management. It allows you not only to monitor working hours, but also to check precisely who spent how long on what.

This isn't about tracking every move employees make, but about analysing efficiency and gaining insight into which areas of the company need improvement.

Why is time tracking so important?

You optimise resources

Time tracking lets you manage your human resources more effectively. You can distribute tasks more precisely. There are no bottlenecks or situations where the team is overloaded, which means you're able to get done exactly what you planned.

You plan projects better

Knowing the exact time spent on various tasks lets you plan future projects better. Time-tracking software allows you to monitor which tasks take the most time, enabling more accurate forecasting. It's also easier to meet deadlines and complete tasks on schedule.

You control costs

If you track in your team the time spent on specific activities, you can more easily monitor the costs associated with project work. You can track how much time employees spend on tasks and adjust the budget accordingly, avoiding unexpected expenses.

You save time

Electronic time tracking eliminates the need to record working hours manually. This reduces the risk of errors and saves time. In addition, many things in maintaining such records happen automatically – such as generating a report or linking tracked time to a specific task – so you don't have to think about it.

How to manage working time with Sugester

Time tracking with Sugester is really simple. A few features are all it takes to make everything clear.

1. Work time timer

This makes it easy to track the time spent on individual tasks. A single click is all it takes to start or stop the timer, and the exact time you devoted to a specific activity is saved automatically in the system.

2. Timesheet report

All tracked time is saved in the Timesheet report (in the Reports tab). This is where you generate detailed reports that provide valuable information about how your employees use their time. You can quickly check how much time and on what tasks each user spent, or see the working time of the entire team broken down by a specific day, week, month, etc. This lets you analyse which tasks take the most time and where improvements can be made.

3. Entering hours manually

Not every task we carry out can be measured with a timer from start to finish. Sometimes our duties are more general or less measurable, which is why it's worth using the option of adding working time manually. You can enter the total time you devoted to a given activity during the day. This way even less precise tasks can be monitored and appropriate conclusions drawn.

4. Budgeting working time

If you manage projects and want to ensure that a task doesn't exceed its planned time budget, Sugester lets you set the estimated task completion time. The system will then inform you if the time logged exceeds the budget. This helps you better control the actual costs of project work and plan more accurately for the future.

Time tracking doesn't have to be complicated. All it takes is recording time for each task you undertake – whether automatically or manually – and reviewing the Timesheet report at the end of the month to draw the right conclusions.